About NEEA 

The Northwest Energy Efficiency Alliance (NEEA) is an alliance of more than 140 electric and natural gas utilities and energy efficiency organizations working on behalf of Northwest energy consumers to increase the adoption of energy-efficient products services and practices. Since 1997, the region has achieved the equivalent to enough energy to power more than 700,000 Northwest homes each year.  

The alliance is powered by harnessing the energy, brainpower, and innovative thinking of motivated professionals like you. NEEA places a high value on diversity, and welcomes individuals from all backgrounds, identities and fields of expertise, with or without previous experience in the energy industry. Are you talented, committed, and motivated? If the answer is yes, we encourage you to apply to help us create a vibrant future for all Northwest communities. 

Follow this link to our website and learn more about the organization. 

Position Summary 

As our Assistant Controller, you’ll be a key member of our finance team and contribute to the backbone of our company's success. Your primary objective is to assist with the day-to-day tasks in our finance department and play an integral role in maintaining account information.  

This position performs accounting functions as assigned including weekly disbursement runs, semi-monthly employee payroll processing, funder and grant invoices, journal entries, balance sheet reconciliations, and more. Your meticulous work will ensure compliance with audit standards and accuracy in project costing.  

Finally, the Assistant Controller will participate in cross-training in key functions, ultimately backing up the Controller when needed. 

The Assistant Controller will share our deep commitment to diversity and inclusion and advancing practices, strategies and policies that achieve equitable outcomes for all. 

Salary range: $75,000 - $85,000, exempt 

• Salary is based on the applicants Experience, Knowledge, Skills, and Abilities. 

The Typical Day May Include… 

• Responsible for the accounts receivable function including preparation of funding contribution and cost reimbursement invoices, collections and recording of all transactions in the ERP system.  
• Process cash receipts, as well as prepare and record bank deposits.  
• Review weekly accounts payable disbursement batches.  
• Process EFT remittance batches and print checks for Director approval.  
• Prepare and upload to bank Positive Pay and EFT payments.  
• Quality control and analysis of account coding of disbursement invoices to assure compliance with audit standards.    
• Ensure project costing is accurate and represents the intent of project contracts.    
• Process NEEA’s semi-monthly payroll in collaboration with Human Resources ensuring NEEA staff are paid timely and accurately. Prepare necessary files to import detail time records and journal entries to the ERP system. Prepare necessary files for upload to NEEA benefit providers as needed.  
• Prepare for review journal entries; reconcile general ledger accounts and internal financial statements including allocation of shared costs to functional departments.  Tasks include but are not limited to deferred revenue recognition and reconciliation as well as fixed asset and depreciation management.    
• Assist with preparation of monthly financial statements and associated analysis.  
• Maintain accounting procedure manuals, reviewing and updating at least annually.   
• Financial and budget system administration.  
• Setup and maintenance of user accounts.   
• Setup and maintenance of project and grant records.  
• Ensure data integrity is maintained between financial and budget systems including transfer and reconciliation of transactional and budget information.  
• Staff user support for NEEA budget system responding to system support questions, data entry and adhoc analysis.   
• Other duties which may be necessary or desirable to support the organization’s success. 

What Are You Good At? 

A top performer in this role will bring exceptional detail orientation and financial acumen. Excelling in the management of the accounts receivable function, ensuring meticulous preparation and recording of invoices and transactions. They would adeptly handle receipts, bank deposits, and accounts payable, while also processing payroll in collaboration with HR. With a keen eye for quality control, they’ll maintain compliance with audit standards and keep accurate project costing. Additionally, they would contribute to financial reporting and maintain the integrity of financial systems, demonstrating a strong understanding of general ledger management and financial analysis. Lastly, they’ll be skilled with communication, able to help internal employees and external vendors navigate any hurdles presented by relevant processes. 

Your Experience, Education, and Skills: 

• Bachelor's degree in business administration, accounting, or equivalent education/experience required.    
• At least 5-6 years of accounting or bookkeeping experience, preferably in a not-for-profit setting.    
• An equivalent combination of education, experience and training that would provide the knowledge, skills and abilities required for the successful performance of the essential job duties. 
• Business Acumen: Ability to quickly learn new accounting concepts or guidance as issued by governing bodies. Strong analytical skills.  
• Interpersonal Skills: Incumbent is expected to work closely with other functional areas of the organization, project contractors, key external stakeholders and the Board of Directors to achieve success.  
• Communications Skills: Ability to verbally, and in writing, communicate in a clear and concise manner. Ability to explain complex technical concepts to users without accounting backgrounds. Ability to clearly articulate status and issues to management.  
• Computer Abilities: Experience with Microsoft Excel and Word; Financial ERP Systems a plus. Ability to learn new accounting or other software tools as needed.  
• Ability to work off-hours and extended hours as needed to support Accounting function during times of audits or budget preparation. 

Highlights of NEEA’s Benefits: 

• 90% of medical/dental premiums paid by NEEA, including for dependents 
• Employer funded Health Savings Account 
• 136 hours of PTO/year 
• Automatic 6% retirement contribution with an additional 2% matching 
• Flexible work environment, including hybrid work location and 9/80 schedule options 
• Professional development opportunities 

NEEA is an Equal Opportunity Employer 

This position is based in the Portland, OR metro area, with a hybrid work location. We are looking for candidates who can meet the requirement of working at least 2 days per week onsite at NEEA’s office location.  Finalists must have eligibility to work in the US as NEEA is not able to provide VISA sponsorship or have remote work outside of the US.